Author: Alfredo DeVanna, VP Solutions Architect – Managing Partner

The most important thing to consider when writing posts is to think in the shoes of the customer. To date, in our scanning series, we’ve been focusing on how scanning can potentially reduce complexity in your business. This is because; according to IBM’s newest CEO study complexity is the #1 challenge the CEOs want to tackle.

A Quick Summary of Our Scanning Series

So far in this blog series we’ve asked if you can take complexity out of your company, and suggested areas where complexity may exist.

The following posts dug deeper into how scanning can relieve complexity and how conducting a document inventory and document mapping are key steps prior to architecting and implementing a scanning solution in your business.

Some Industry Data on Scanning Deployments

At this point in the series we’re going to share some industry information that we think will help you in your decision making process as you decide where and how to scan in your organization. This combined, hopefully, with the advice we’ve given so far will provide you with some solid direction. We’re happy to provide you with this advice and information as our way to help you succeed and if you need some outside help, we’re qualified to assist you.

Key Information and Insights

A recent report from AIIM provides some great information on the successes and challenges organizations are having with their scanning and capture projects. Some key charts struck me as very important that can help you when planning your scanning project, they are:

• What are the strongest drivers for scanning in organizations
• What scanning projects have been implemented by other organizations
• What the success rate has been on those projects
• What the ROI period has been

Top Three Drivers for Scanning

This chart is telling because it tells me that the top three drivers all can be related to complexity and things like lowering costs and being more environmentally friendly, although important, are considered less important in the scanning decision process.

Source: AIIM Document Scanning and Capture: Local, Central, Outsource - What's Working Best?

Most Popular Scanning Projects

This chart shows that over 60% of respondents to the AIIM study are scanning legal and contract documents, invoices and application forms. These tend to be documents that require a manual signature. Scanning these documents for compliance purposes or to automate accounts payable or your mailroom may make sense, especially if they address the three key drivers outlined above.

Source: AIIM Document Scanning and Capture: Local, Central, Outsource - What's Working Best?

The key here is to look for complexity in your business, consider the key drivers that are motivating business and I.T. leaders to implement scanning technology and what projects they’ve completed. In my next post I’ll talk about ROI and project successes.

About the Charts

If you haven’t joined AIIM yet I encourage you to do so. It is a great organization with a wealth of information at your fingertips. The charts in this post are from AIIM’s 2009 report Document Scanning and Capture: Local, Central, Outsource – What’s Working Best?

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About the Author

Alfredo DeVanna, is VP Solutions Architect – Managing Partner at Yakidoo. He has over 10 years of international experience deploying over 80 critical information technology and enterprise content management systems. He is fluent in English and Spanish.

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