Author: Alfredo DeVanna, VP Solutions Architect – Managing Partner

The most important thing to consider when writing posts is to think in the shoes of the customer. To date, in our scanning series, we’ve been focusing on how scanning can potentially reduce complexity in your business. This is because; according to IBM’s newest CEO study complexity is the #1 challenge the CEOs want to tackle.

A Quick Summary of Our Scanning Series

So far in this blog series we’ve asked if you can take complexity out of your company, and suggested areas where complexity may exist.

The following posts dug deeper into how scanning can relieve complexity and how conducting a document inventory and document mapping are key steps prior to architecting and implementing a scanning solution in your business.

Some Industry Data on Scanning Deployments

At this point in the series we’re going to share some industry information that we think will help you in your decision making process as you decide where and how to scan in your organization. This combined, hopefully, with the advice we’ve given so far will provide you with some solid direction. We’re happy to provide you with this advice and information as our way to help you succeed and if you need some outside help, we’re qualified to assist you.

Key Information and Insights

A recent report from AIIM provides some great information on the successes and challenges organizations are having with their scanning and capture projects. Some key charts struck me as very important that can help you when planning your scanning project, they are:

  • What are the strongest drivers for scanning in organizations
  • What scanning projects have been implemented by other organizations
  • What the success rate has been on those projects
  • What the ROI period has been

Top Three Drivers for Scanning

This chart is telling because it tells me that the top three drivers all can be related to complexity and things like lowering costs and being more environmentally friendly, although important, are considered less important in the scanning decision process.

Chart, top drivers

Source: AIIM Document Scanning and Capture: Local, Central, Outsource - What's Working Best?

Most Popular Scanning Projects

This chart shows that over 60% of respondents to the AIIM study are scanning legal and contract documents, invoices and application forms. These tend to be documents that require a manual signature. Scanning these documents for compliance purposes or to automate accounts payable or your mailroom may make sense, especially if they address the three key drivers outlined above.

Chart, popular projects

Source: AIIM Document Scanning and Capture: Local, Central, Outsource - What's Working Best?

The key here is to look for complexity in your business, consider the key drivers that are motivating business and I.T. leaders to implement scanning technology and what projects they’ve completed. In my next post I’ll talk about ROI and project successes.

About the Charts

If you haven’t joined AIIM yet I encourage you to do so. It is a great organization with a wealth of information at your fingertips. The charts in this post are from AIIM’s 2009 report Document Scanning and Capture: Local, Central, Outsource – What’s Working Best?

Special Offer

We hope these blog posts are of value to our clients and prospective clients. If they are please let us know so by getting in touch with us. If you’d like for us to cover a specific topic please fill out our contact us form and let us know. Or, you can leave a comment below.

About the Author

Alfredo, AvatarAlfredo DeVanna, is VP Solutions Architect – Managing Partner at Yakidoo. He has over 10 years of international experience deploying over 80 critical information technology and enterprise content management systems. He is fluent in English and Spanish.

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Our Competitive Advantage, Diversity in IT

by editor on August 27, 2010

Author: Victor Bensusan, Vice President and Managing Partner

Giving to our Community

I recently was invited by Kevin Stevens, Labour Program Manager at Newcomer Centre of Peel to present at their IT Club event
ITClubFlyer_2010_07_27

The IT Club is a platform for IT specialists, employees, employers, freelancers and job seekers to exchange ideas, share best practices and to build portfolios.

Newcomers with international experience and Canadians with their established networks have the opportunity to work together to enhance the future of the IT industry in Canada.

There is no cost to join and members can benefit from:

  • Improving job readiness and career path building skills
  • Share job and contract opportunities
  • Learn about IT trends, new products and services
  • Building a network of peers, thought leaders and prospective employers

The fact that this group focuses on connecting new residents, from around the world, with IT professionals and entrepreneurs is very important. A diverse and multi-cultural workforce gives Canada and our company a competitive advantage over those countries and companies that are less diverse. We understand global markets better and can literally speak and translate our customer’s language!

In fact diversity makes it easier for global companies to outsource services to us knowing our workforce speaks many languages, respects cultural differences, is well educated and experienced.

A Special Thanks

The IT Club’s motto: “Bringing Canadian IT Experts and Newcomers Together” pretty much sums up what the experience was like for me. In fact, someone approached me after I presented and introduced herself – she’s now joined our team.

Special thanks to Kevin for the invitation and Bjoern Kingsley for his efforts in organizing the event and sharing his pictures. Enjoy the photos from the event. I’m the handsome guy presenting.

Book us to Speak

Both Alfredo and I are available to speak at events like these where we can share our experience as entrepreneurs, our knowledge of Enterprise Content Management and the IT sector at large. Contact me if you’d like us to speak at one of your upcoming events.

Photo Attribution:
IT Club NCP photostream

About the Author

Victor, Avatar Victor Bensusan is VP Finance and Operations – Managing Partner at Yakidoo. He has 20 years experience in Finance and Information Technology primarily in the area of process automation, information management and business performance improvement.

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This post in our scanning blog series discusses where complexity can be cut out of your business by using scanning technology.

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Can You Take Complexity Out of Your Business?

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Complexity is the number one concern of CEOs according to a recent IBM study. This post suggests taking complexity out of your core processes which are paper centric and manually intensive.

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